SMS import & reconciliation
Import Certificate of Sponsorship PDFs, keep a permanent SMS history the portal won't give you, and reconcile it against your workforce to surface mismatches before an inspector does.
Features for UK sponsor licence compliance
SponsorGuard is the operating layer for sponsor licence duties — worker hub, RTW automation, absence monitoring, one-click audit packs, and CortexAI for cited immigration rule lookups.
Platform modules
The operating layer for sponsor licence duties.
Worker hub
Every sponsored worker in one place: CoS, role and site, visa and eVisa expiry, RTW status, owner, and exactly which evidence is missing.
RTW, SMS & absence monitoring
Never miss a 10- or 20-working-day reporting window. Automatic right-to-work re-checks, eVisa share-code reminders, absence flags, and overdue-action alerts.
One-click audit packs
Assemble a complete, defensible Appendix-D pack with document status and review history — exported as PDF or ZIP the moment an audit is announced.
CortexAI compliance assistant
Ask a question and get an answer grounded in current Home Office guidance, with citations — plus per-gap explanations inside every audit pack. Always routed to human review before action.
Solicitor & adviser workspace
Coordinate evidence, deadlines, and audit readiness across an entire portfolio of sponsor clients from one multi-tenant dashboard.
CortexAI for Immigration
A cited AI assistant over current UKVI rules. Every answer references the specific rule or Home Office guidance it draws on. Available to enterprises and solicitor firms. AI-assisted, human-reviewed — not legal advice.
Getting started workflow
From workforce import to audit pack.
The system keeps operational work visible while preserving human accountability for legal, policy, and document review decisions.
- 1
Import your workforce from a spreadsheet (CSV/Excel) or your HR/payroll export, and upload your Certificate of Sponsorship (CoS) PDFs — SponsorGuard extracts and keeps them as your system of record. Review the auto-mapped column layout and confirm; no personal data is committed before the review step.
- 2
Monitor Right-to-Work checks, SMS reporting events, absences, reportable changes, visa and eVisa expiry windows, renewals, and missing evidence from one priority view.
- 3
RTW re-check sweep runs on a monthly automated cycle with tiered alerts at T-90, T-60, T-30, T-14, T-7, and overdue — every check logged to the audit trail.
- 4
Absence data arrives via CSV file, inbound REST API, or HRIS connector (Workday, SAP, BambooHR). Each absence is matched to the relevant compliance record and flagged at the 4-week reportable duty threshold.
- 5
One-click Appendix D evidence assembly per sponsored worker plus a pre-visit self-assessment questionnaire grounded in current Home Office guidance. Your team authorises before use.
- 6
Ask CortexAI for cited rule lookups over current UKVI guidance. AI-assisted outputs require authorised human review before any submission or action.
Licence hub
- Sponsor licence profile, key personnel, entities, sites, and renewal dates.
- Readiness indicators for missing ownership, overdue reviews, and upcoming licence events.
- Controlled exports for internal reviews and external adviser discussions.
Worker hub
- Sponsored worker records with role, site, CoS, visa, eVisa, RTW, and owner details.
- Document requests, review status, absences, reportable events, and deadline context.
- Priority views for high-risk workers, missing evidence, and upcoming expiry windows.
SMS history & audit packs
- Import CoS PDFs into a permanent, searchable SMS history and reconcile against your workforce.
- Assemble a complete Appendix-D audit pack with document status and request history; PDF and ZIP exports ready on demand.
- CortexAI explains each evidence gap with citations, routed to authorised human review before any submission or action.
Monitoring signals
Surface the events that need human action.
SponsorGuard flags missing information and deadline pressure so HR teams and advisers can decide what to do next.
- Right-to-Work evidence and automatic repeat-check dates.
- Visa and eVisa expiry windows, with share-code re-check reminders.
- SMS reporting events, 10- and 20-working-day deadlines, and overdue actions.
- Absence records, reportable absence flags, and owner follow-up.
- Missing, expired, or unreviewed worker evidence.
CortexAI for Immigration
Cited answers over current UKVI rules — not a generic chatbot.
CortexAI is grounded in current UKVI rules and Home Office guidance. Every answer cites the specific rule or guidance document it draws on. Available to enterprise teams and immigration solicitor firms. Firms can also connect their own AI client via the immigration-rules MCP server.
AI-assisted and human-reviewed — CortexAI does not provide immigration legal advice. Authorised human review is required before any submission or action.
Cited answers, not guesses
Every CortexAI response references the specific UKVI rule, Home Office guidance, or policy document it draws on — verifiable before acting.
Conversation history
Explore a scenario step by step. CortexAI maintains conversation context so you can follow up or refine a question within the same session.
Enterprise and solicitor access
Available to compliance teams and solicitor firms. Firms can also expose the immigration-rules MCP server for their own AI client.