How SponsorGuard works

From connecting your existing data to generating UKVI audit packs — here is how teams get started and stay compliant.

Step 1

Connect or upload your data

Import your workforce from a spreadsheet (CSV/Excel) or your HR/payroll export, and upload your Certificate of Sponsorship (CoS) PDFs — SponsorGuard extracts and keeps them as your searchable system of record. SponsorGuard auto-maps common column headers (CoS reference, visa expiry, worker name, role, site) from your file.
Review the auto-mapped columns, resolve any gaps, and confirm the mapping. Your compliance baseline is ready once you confirm.
You can also connect absence data via CSV file upload or the HRIS connector path (Workday, SAP, BambooHR via Merge, Finch, or Kombo).

Connect or upload your data

Import your workforce from a spreadsheet (CSV/Excel) or your HR/payroll export, and upload your Certificate of Sponsorship (CoS) PDFs — SponsorGuard extracts and keeps them as your searchable system of record. SponsorGuard auto-maps common column headers (CoS reference, visa expiry, worker name, role, site) from your file.

Step 2

Monitor your compliance duties

SponsorGuard surfaces every active monitoring signal: Right-to-Work evidence and repeat checks, visa and eVisa expiry windows, SMS reportable-event deadlines, absence monitoring flags, and missing or unreviewed documents.
Priority views filter by worker, site, owner, and deadline proximity so the right person sees what needs attention.
Every signal is linked to the relevant worker record so context is always one click away.

Monitor your compliance duties

SponsorGuard surfaces every active monitoring signal: Right-to-Work evidence and repeat checks, visa and eVisa expiry windows, SMS reportable-event deadlines, absence monitoring flags, and missing or unreviewed documents.

Step 3

Get alerted before deadlines arrive

Tiered RTW recheck alerts fire at T-90, T-60, T-30, T-14, T-7, and overdue — well before action is needed, not after.
Visa and eVisa expiry reminders and SMS reporting deadline warnings surface in the same priority flow.
Every alert is owned: the compliance lead or HR manager assigned to the worker receives the notification.

Get alerted before deadlines arrive

Tiered RTW recheck alerts fire at T-90, T-60, T-30, T-14, T-7, and overdue — well before action is needed, not after.

Step 4

Generate UKVI audit packs on demand

One-click Appendix D evidence assembly per sponsored worker draws on the running evidence record: documents, review status, RTW history, absence records, and SMS event logs.
A pre-visit self-assessment questionnaire, grounded in current Home Office guidance, structures the internal readiness review.
Your team reviews and authorises all outputs before use — nothing is submitted automatically.

Generate UKVI audit packs on demand

One-click Appendix D evidence assembly per sponsored worker draws on the running evidence record: documents, review status, RTW history, absence records, and SMS event logs.

Step 5

Ask CortexAI for Immigration

CortexAI is a grounded, cited AI assistant over current UKVI rules. Every answer references the specific rule or guidance it draws on.
Available to both enterprise compliance teams and immigration solicitor firms. Not a generic chatbot.
AI-assisted outputs require authorised human review before any submission or action. CortexAI does not provide immigration legal advice.

Ask CortexAI for Immigration

CortexAI is a grounded, cited AI assistant over current UKVI rules. Every answer references the specific rule or guidance it draws on.

CortexAI for Immigration

A cited AI assistant over current UKVI rules — not a generic chatbot.

CortexAI is grounded in current UKVI rules and Home Office guidance. Every answer cites the specific rule or guidance document it draws on, so compliance teams and immigration solicitors can verify the source before acting. Conversation history means you can explore a scenario step by step.

Available to enterprise compliance teams and solicitor firms. Firms can also connect their own AI client via the immigration-rules MCP server. AI-assisted and human-reviewed — not legal advice.

Cited answers, not guesses

Every CortexAI response references the specific UKVI rule, Home Office guidance, or policy document it draws on. You can verify the source before acting.

Conversation history

CortexAI maintains conversation context so you can refine a question, follow up on a previous answer, or explore a scenario step by step.

Enterprise and solicitor access

Available to enterprise compliance teams and immigration solicitor firms. Solicitor firms can also connect their own AI client via the immigration-rules MCP server.

AI-assisted, human-reviewed

CortexAI assists with rule lookups and guidance exploration. It does not provide immigration legal advice. Authorised human review is required before any submission or action.

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