SponsorGuard gives UK employers, HR teams, People teams, and compliance owners a practical operating system for licence records, sponsored workers, evidence, deadlines, and audit preparation.
Employer outcomes
Replace spreadsheet-led compliance tracking with a shared record for the licence, workforce, evidence, monitoring duties, and audit preparation.
Upload a CSV or Excel export from your HR or payroll system — or upload your Certificate of Sponsorship (CoS) PDFs and let SponsorGuard extract the data. Review the auto-mapped columns (CoS reference, visa expiry, worker name, role, site), confirm the mapping, and your compliance baseline is ready — no manual re-entry required.
eVisa share-code workflow with photo-match confirmation logging. Monthly automated RTW re-check sweep with tiered alerts at T-90, T-60, T-30, T-14, T-7, and overdue. Every check logged to the audit trail.
Accept absence data via CSV file upload, inbound REST API, or HRIS connector (Workday, SAP, BambooHR via Merge, Finch, or Kombo). Absences flagged at the 4-week reportable duty threshold.
Appendix D evidence assembly per sponsored worker plus a pre-visit self-assessment questionnaire grounded in current Home Office guidance. Your team authorises before use — nothing is submitted automatically.
Sponsored workers submit documents, contact updates, and eVisa share codes via a secure portal. Every submission enters a review queue before anything is accepted onto the compliance record.
A cited AI assistant over current UKVI rules. Every answer references the specific rule or Home Office guidance it draws on. AI-assisted, human-reviewed — not legal advice.
Worker evidence lifecycle
The workflow keeps day-to-day HR tasks connected to sponsor licence evidence and review history.
Import your workforce from a spreadsheet (CSV/Excel) or your HR/payroll export, and upload your Certificate of Sponsorship (CoS) PDFs — SponsorGuard extracts the data and keeps it as your system of record.
Request missing documents and keep every upload linked to the relevant worker, entity, and review status.
Track RTW repeat checks, SMS events, absence records, visa and eVisa expiry dates, and owner follow-up from a single priority view.
Route enabled AI-assisted outputs through authorised human review before any submission or action.
Prepare evidence pack records for internal audit, adviser review, sponsor licence readiness checks, and configured exports.
CortexAI for Immigration
CortexAI is a grounded AI assistant over current UKVI rules and Home Office guidance. Every answer references the specific rule or guidance document it draws on, so your team can verify before acting. Available to enterprise compliance teams.
Where controlled extraction is enabled, SponsorGuard can also propose document fields for human review. HR, leadership, and appointed advisers decide how to act on the evidence.